What is Data Validation In Microsoft Excel

How Data Validation Works In MS Excel.

Uses and explanation of "Data Validation” Function.

MS Excel formulas: Easiest way to understand Syntax and usage:

Explanation:

Data validation is a function or feature in Microsoft Excel to make your report effective and easy to use. Data Validation provides a restriction to use the data or in the other words we can say it provides a limit or control of values that you have to select. Let suppose we have a report and we want to enter blood group of all staffs. In order to make report easy we can can set a limit of data to allow only blood groups like "A", "A+", "B", "B+", "O", "O+", "AB" ...... etc.
In example 1 we can see how set data validation limit. After select the data we don't need to write any thing, one drop down button will reflect with all blood groups.

Short Cut Key : Press -- Alt + A+ V+ V

Follow the Link :

In MS Excel Go To >>> Data >>Click - Data Validation >> Select - Data Validation >>

Data Validation popup select settings >>>> validation criteria

Allow select from list Click drop down button.

Source : it is your data validation range (You have to prepare a separate data according to your report and requirements. In the given below example 1, we have prepared blood groups data to set a limit that will not allow and as per your requirement)

Click ok ..

Example 1 - How to work Data Validation

Points To Be Remember:

We have to prepare a separate data to use in source column range to set a limit of data, For example as per current requirement we want only different blood group in column. You can see in example 1. we have prepared a separate data, the same data will reflect in blood group column as reflecting in below image. In the other words we can say that we have restricted the data, only blood groups are reflecting and we can select by drop down button.

We can not enter anything apart from defined blood groups. It is an easy way to make your reporting effective.

Please comment for more excel query or any suggestions.
Thanks for your time...

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