What is Group in MS Excel.

Group and Sub Group In MS Excel

Some times we have huge data and it is not easy to control or move inside the sheets from one row to another or one column to another. We can summarize the data with the help of "Group Function". Some times it looks very difficult but if we understand we can use the "Group Function" and make our reporting easy. We can use grouping in both rows as well as columns separate.

Group:
Short Cut Key : Alt + A + G + G

Before using a short cut key you must select the range to apply the function.

Example 1 - How To Apply Group In Rows.

Let suppose we have data of school attendance and we want to create a group among the students. We can select the data and Go To Data from the menu bar and click Group.

Image: 1

Result: After clicking on Group Button, we can see the result in image 2. See the red arrow (Image: 2 ) one (-) minus sign is start reflecting, we can click to make the report length reduce.

Image: 2

Example 2 - How To Apply Group In Columns.

Image 3 is the example to create grouping in columns. The first step is to select the data range and Go To Data from the menu bar and click Group.

Image : 3

Result: Once we click on Group Button, the sheet will create a group among the columns and we can see the result in image 2. See the red arrow (Image: 2 ) indicating the symbol one (+ ) plus sign. (+). The sign means the data has created the group, we can click to expand or reduce the report.

Image: 4

By Group function we can make work easy and fast. To make a good understanding, use the same data, and follow the examples. Once we will learn the Group in excel we can also ungroup the data. If you would like to ungroup the grouped area, you can select the range and click ungroup. The data will be ungrouped and convert as a simple report.

Ungroup

Short Cut Key: Alt + A + U + U

Please comment and share if you like the post.
For more queries, you can comment.
Thanks for your time.

Comments

How To Use “RANK” & “RANK.AVG” Function in MS Excel.

Use of “ RANK ( ) ” , “ RANK.EG ( ) " and “ RANK.AVG ( ) ” Function Rank formula in MS Excel is very commonly use.It is easy and useful. In this article, we will describe the functionality of the RANK formula for example. We have many Rank formulas in MS Excel and here you will fill in all details about Rank Function. We will learn here: How to use Rank(). How To Apply Rank() In Excel. What is RANK.EG() Function. Function “ RANK () ” and “ RANK.EG ( ) " Syntex: =RANK(number,ref,[order]) & =RANK.EG(number,ref,[order]) Explanation: Now you can see two different formulas of Rank. One Rank() and Rank.EG() formula. So the question is what is the difference between both of them. We can say both are the same function and the output is also same. The the difference is RANK.EG() is not supporting with the new version of Microsoft Excel 2010. Let suppose if we have some student data ...

How To Use Microsoft Excel Formula "CONCATENATE"

Use of "CONCATENATE" Formula Formula : " CONCATENATE ” In Microsoft Excel, CONCATENATE is a function, by which we can join two or more strings into a single cell. It can be used to combine text strings, numbers, or cell references, and can be useful for creating longer strings of text or for formatting data in a specific way. The syntax for the CONCATENATE function is as follows: =CONCATENATE (TEX1,TEX2, TEX3, TEX4 ................) Explanation: CONCATENATE is a very useful function in Microsoft Excel. We can join up to 30 texts together at a time. We can use CONCATENATE within the sheet, different sheets, and different workbooks. Let's suppose we have huge data with employees' names and we want to add Mr. Ms. Miss etc, before the names. It is not easy and time consuming to add Mr. or Miss. one by one. But there is a formula named CONCATENATE, could help to reduce time taking work do your work easily and very quickly. In order to understand ...

How To Use "LEFT" & “ RIGHT" Formulas in MS Excel.

Uses and explanation of "LEFT" & “ RIGHT Formulas. MS Excel formulas: Easiest way to understand Syntax and usage : Formula: A: "RIGHT” B: “LEFT” =RIGHT(Text,[num_chars]) Explanation: RIGHT formula is used to split the value inside the cell. In a cell we have a name like "John Abraham", but we don't need the full name, as per client requirement, we want only last name from the tab. In this case, we can use Right formula in MS Excel. Example: Let suppose we have the name “Mark Henry” in a cell A:1. We would like to take only “Henry” from the cell. See below, how can we pull the last name by the RIGHT formula. =RIGHT ( E9 , 6 ) You can see in the above table that we can separate Hanery name with using RIGHT formula. Name: Mark Hanery. Query: We want to separate the last name only. Formula = Right(E9,6) Result: Hanery E9 is the cell reference and 6 is the number of...

StudyBaba

Search This Blog